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All bookings are considered provisional until the signed contract and non-refundable deposit is returned to Sarum College. While the booking is provisional, event organisers may cancel or amend bookings without charge and Sarum College reserves the right to remove or amend unconfirmed bookings.
For conference and meeting room hire, group and individual stays with an estimated value over £500, the following terms and conditions are applicable upon receipt of the signed contract and deposit funds have cleared:
The contract is confirmed when a deposit of 10% of the estimated bill has been
received. The deposit is due with the signed contract.
Up to three months prior to the event start date
You may lower delegate numbers by 20% without financial consequence up to three months before the start date of the event. If you are expecting your group size to increase, please check availability with the hospitality team. We will do our best to accommodate increases in group sizes but cannot guarantee availability.
In the event that you cancel more than 20% of your booking, upon acknowledgement of written confirmation from an authorised signatory, the following cancellation fees will apply to the final invoice:
With 12 months or more notice – loss of deposit only.
Between 12 and 6 months notice – 50% of the total value of the cancelled booking or portion of the booking affected.
With less than one month notice – 100% of the total value of the booking or portion of booking affected.
Please consider taking out event insurance to cover your financial liability should delegate numbers drop due to extreme weather conditions, illness or other unforeseen circumstances. If you are an event organiser you might also wish to recommend to your delegates that they take insurance to cover their liability to you as the event organiser.
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