Sarum College Privacy Policy
Last Updated: September 2026
Sarum College (Registered Charity No. 1161253) and Sarum College Services Ltd. (Company No. 1931038) are committed to protecting your personal data under the UK GDPR and Data Protection Act 2018.
What We Collect & Why
- Course & Room Bookings: Name, contact details, payment info, and dietary or accessibility needs to fulfill your booking (Contract & Explicit Consent).
- Newsletters & Marketing: Name and email address to send updates (Consent).
- Donations & Gift Aid: Transaction details and donor address to process gifts and claim Gift Aid from HMRC (Legal Obligation).
Cookies & Tracking Technologies
We use cookies to ensure our website functions securely and to understand how visitors interact with our content:
- Essential Cookies: Necessary for core site functionality, security, and online forms. These cannot be disabled.
- Analytics Cookies: Help us monitor website traffic and user trends (e.g., via Google Analytics). Set only with your consent.
- Managing Cookies: You can adjust your preferences via our website cookie banner or disable cookies entirely through your web browser settings.
Sharing & Security
- No Data Sales: We never sell or rent your personal information.
- Trusted Service Providers: Shared only with essential vendors (payment processors, web hosting, email infrastructure).
- International Safeguards: Any data processed outside the UK is protected using UK-approved transfer mechanisms.
Retention & Your Rights
- Retention: Financial records are retained for 6 years after the financial year-end. Marketing lists are kept until you unsubscribe.
- Your Rights: You have the right to access, rectify, delete, or restrict processing of your personal data, or object to direct marketing.
Contact & Complaints
- Email: info@sarum.ac.uk
- Post: Data Protection Officer, Sarum College, 19 The Close, Salisbury, SP1 2EE
- Regulator: You may lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk or on 0303 123 1113.